To meet the demands of archivists increasingly tasked with the responsibility for hybrid collections, this indispensable guide covers contemporary archival practice for managing analog and digital materials in a single publication. Terms describing activities central to the archival process-such as appraisal, acquisition, arrangement, description, storage, access, and preservation-are included. In addition, responsibilities traditionally considered outside the purview of the archivist but currently impacting professional activities-such as cybersecurity, digital forensics, digital curation, distributed systems (e.g., cloud computing), and distributed trust systems (e.g., blockchain)-are also covered. The Handbook is divided into ten sections: current environment; records creation and recordkeeping systems; appraisal and acquisition; arrangement and description; storage and preservation; digital preservation; user services; community outreach and advocacy; risk management, security and privacy; and management and leadership. Some terms touch on more than one category, which made sorting a challenge. Readers are encouraged to consult both the table of contents and the index, as a topic may be addressed in more than one entry. A total of 111 entries by 105 authors are defined and described in The Handbook. The majority (79) of the contributors were from the US, 12 from Canada, 7 from the United Kingdom, 3 from Australia, 1 each from Germany, Jamaica, New Zealand, and the Russian Federation. Because archival practice differs among practitioners in different countries, this work represents an amalgamation. The Handbook was written primarily for archival practitioners who wish to access desired information at the point of need. However, can also serve as a valuable resource for students pursuing careers in the archival profession and information professionals engaged in related fields.
Dr. Patricia C. Franks is professor and program coordinator for the Master of Archives and Records Administration program at the School of Information at San Jose State University. She is a certified archivist, certified records manager, and information governance professional and a member of ARMA International's Company of Fellows. She currently holds the office of vice president of the National Association of Government Archivists and Records Administrators. Franks is coeditor along with Luciana Duranti of the Encyclopedia of Archival Science and the Encyclopedia of Archival Writers, 1515-2015 and coeditor along with Anthony Bernier of the International Directory of National Archives. She is author of Records and Information Management now in its second edition.
Table of Contents Dedication Acknowledgments Editorial Advisory Board Preface Introduction Purpose, Scope and Target Audience The Development Process How to Use this Handbook List of Illustrations List of Figures List of Tables The Handbook 1: The Prevailing Environment 1.1 Archival Activism 1.2 COVID-19 Pandemic, response to 1.3 Decolonialization (of archives and records) 1.4 Ethics 1.5 Human Rights 1.6 Postcustodialism 1.7 Repatriation 1.8 Standardization 2: Records Creation and Recordkeeping Systems 2.1 Appropriate Recordkeeping System 2.2 Blockchain (for Recordkeeping) 2.3 Critical Records 2.4 Disposition 2.5 Electronic Content Management (ECM) 2.6 Employee Training 2.7 Functional Classification 2.8 Records Continuum 2.9 Records Creation and Receipt 2.10 Records Lifecycle 2.11 Records Management Program Design 2.12 Records Retention 2.13 Records System 2.14 Records System Functional Requirements 3: Appraisal and Acquisition 3.1 Accessioning 3.2 Accruals (Accretions) 3.3 Appraisal 3.4 Appraisal for Web Archives 3.5 Archival Appraisal (for Selection) 3.6 Collection Development Policy 3.7 Collection Management 3.8 Donor Relations (for Acquisition) 3.9 Macro-appraisal 3.10 Monetary Appraisal 3.11 Monetary Appraisal (Canadian Context ) 3.12 Pre-acquisition Fieldwork 3.13 Reappraisal and Deaccessioning 3.14 Replevin 4: Arrangement and Description 4.1 Arrangement and Description 4.2 Backlogs 4.3 Cataloging 4.4 Crowdsourcing Metadata 4.5 Declassification 4.6 Encoded Archival Description (EAD) 4.7 Encoded Archival Standards 4.8 Finding Aid 4.9 Linked Data 4.10 Processing 4.11 Taxonomy 5: Storage and Preservation 5.1 Conservation 5.2 Digitization 5.3 Disaster Recovery Plan 5.4 Environmental Monitoring Systems 5.5 Microfilming 5.6 Physical Security 5.7 Preservation 6: Digital Preservation 6.1 Active Digital Preservation 6.2 Blockchain (for Archives) 6.3 Cloud-based Digital Preservation 6.4 Digital Archive and Preservation (DAP) Framework 6.5 Digital Curation 6.6 Digital Forensics 6.7 Digital Forensics for Archives 6.8 Digital Signatures 6.9 Digital Surrogates 6.10 Electronic Archival Services (eArchival Services) 6.11 Emulation 6.12 File Format 6.13 Migration 6.14 Open Archival Information System (OAIS) Archives 6.15 Social Media Archiving 6.16 Trusted Digital Repository 6.17 Trustworthy Repositories Audit and Certification 6.18 Virtual Worlds Archiving 6.19 Website Archiving 7: User Services 7.1 Accessibility 7.2 Freedom of Information Act 7.3 Instruction in Identifying Archival Sources 7.4 Inter-Institutional Archival Loan (I-IAL) 7.5 Providing Access 7.6 Reading Room 7.7 Reference Interview 7.8 Teaching and Learning with Primary Sources 8: Outreach and Advocacy 8.1 Archival Materials (Use in Education) 8.2 Community Outreach Activities 8.3 Digital Exhibition 8.4 Event Programming 8.5 Internal Advocacy (for Collection Care) 8.6 Public Awareness 8.7 Social Media Outreach 9: Risk Management, Security and Privacy 9.1 Business Continuity Planning (BCP) 9.2 Business Impact Analysis (BIA) 9.3 Cybersecurity 9.4 Dark Archives 9.5 Electronic Discovery (eDiscovery) 9.6 Information Analysis 9.7 Information Governance 9.8 PII Tools 9.9 Privacy 9. 10 Privacy by Design 9.11 Risk Management 10: Management and Leadership 10.1 Community Archives 10.2 Copyright 10.3 Copyright: Limitations and Exceptions 10.4 Copyright: Public Domain 10.5 Corporate Archives 10.6 DEAI, Managing in the Workplace 10.7 Grant Writing 10.8 Leadership 10.9 Oral History Program, Designing and Managing 10.10 Small Archives Management 10.11 Strategic Planning 10.12 Sustainability Appendices Appendix 1-A: Summary of ISO Standards and Technical Reports Appendix 3-A:Collection Development Policy Sample Forms Appendix 3-B: Donor Collections Infographics Appendix 3-C: Field Survey Template Appendix 5-A.1: Image Naming Conventions Appendix 5-A.2 Photograph Scanning Resolutions Appendix 5-B: Resources for Disaster Planning and Recovery Assistance Appendix 8-A:Crafting Your Elevator Speech Appendix 9-A:Donor and Third-Party Privacy Statement Appendix 9-B:Research Privacy Statement Appendix 9-C:Online Privacy Statements Appendix 10-A:Fair Use Checklist Appendix 10-B:Potential Sources of Funding for Archival Projects Appendix 10-C:Strategic Placement Brainstorming Worksheet About the Editor Contributors About the Editor About the Contributors Index
